A company’s ordinary general meeting taking place annually, or extraordinary general meetings called at irregular intervals, are governed by legal and formal framework conditions. As one of Germany’s leading providers in this market segment, UBJ. knows all the general meeting’s pitfalls.

Based on our comprehensive, interdisciplinary understanding, we develop tailor-made concepts and solutions for your general meeting – as individual modular services or as a full service. This ensures you maintain an overview in every situation.

To achieve this, UBJ. General Meetings Service plans and organises the general meeting from “Registration” to “Control of shareholder access to the general meeting” – everything from a single source. The range of services we offer is aligned to your actual requirements, can be designed on a modular basis, and is absolutely transparent. With their specialist know-how and experience, our professional teams give you the security you need for your meeting to run smoothly!

Put us to the test; we will give you the solution!

Virtual general meeting

The new act to alleviate the consequences of the COVID-19 pandemic in company law creates an opportunity for the executive board, with the supervisory board’s consent, to arrange a virtual general meeting even without authorisation in the Articles of Association.


  • It is possible for a general meeting to be held without shareholders,
  • the executive board can specify that shareholders must have submitted their questions two days previously – and thus no active raising of questions in the general meeting,
  • the executive board can answer whatever it thinks it has a duty to answer,
  • shortened convening periods can be used (convening 21 days before the general meeting).

For this purpose, it is necessary for:

  • there to be audio-visual transmission of the general meeting, publicly or with a secure access code, and for
  • shareholders to be enabled to exercise their voting rights via electronic communication (postal voting or electronic participation) and to have the ability to designate proxies.

Would you like to make use of the new legal options? Please feel free to contact us; we have the technical solutions for this purpose!

Haus der Wirtschaft
Kapstadtring 10
22297 Hamburg

Fon: +49 (0) 40 6378 5410
Fax: +49 (0) 40 6378 5423